| President Strawser called the Regular February 7, 2011 meeting of the Constantine Village Council to order at 7:30PM.
CALL TO ORDER AND PLEDGE TO FLAG
Present at Roll Call: Trustees Robert Brewer, Willie Harder, Cindy LaFluer, Dick Larrance and Gary Mathers, and President MacKenzie Strawser. Absent: Trustee Moore. Other elected officials present: Treasurer Donna Strawser and Clerk Ruth Strawser. Village employees present: Manager Mark Honeysett and Administrative Assistant/DDA Director Diana Lammott. The pledge of allegiance followed Roll Call.
APPROVAL OF AGENDA
Motion by Brewer, Seconded by Larrance, to approve the agenda as presented. Motion passed by affirmation 6 – 0. (Absent: Moore)
MINUTES
Motion by LaFluer, Seconded by Mathers, to approve the Regular January 17, 2011 minutes as corrected. Motion passed by Roll Call 6 – 0. Voting YES: Brewer, Harder, LaFluer, Larrance, Mathers and Strawser. Voting NO: None. (Absent: Moore)
Corrections : Page 2, under POLICE; last line – insert - Manager Honeysett said he would look into how much it would cost to move the remaining rock. Page 2, under PROFORM CURED-IN-PLACE LINING UPDATE – insert – approx. $300,000 that has been spent so far on sewer lining, repair and parts, and the Herceg Report.
NEWSLETTER MINUTES
Motion by Mathers, Seconded by Brewer, to the abridged version of the Regular January 17, 2011 meeting minutes for newsletter publication. Motion passed by affirmation 6 – 0. (Absent: Moore)
AUDIENCE PARTICIPATION
No one rose to speak.
UNFINISHED BUSINESS
DDA BOARD APPOINTMENT
Manager Honeysett said he has yet to receive Attorney Bush’s opinion on expanding the size of the Downtown Development Authority Board, but that it would not be necessary in order to seat Pat Weiss since Al Spice tendered his resignation.
Motion by Larrance, Seconded by Harder, to accept Al Spice’s resignation from the DDA with regret. Motion passed by affirmation 6 – 0. (Absent: Moore)
Motion by Strawser, Seconded by LaFluer, to appoint Patricia Weiss to the DDA for a two year term (expires 2013). Motion passed by Roll Call 6 – 0. Voting YES: Brewer, Harder, LaFluer, Larrance, Mathers and Strawser. Voting NO: None. (Absent: Moore)
Clerk Strawser, having learned that DDA member Myra Mathers did not take the oath of office within the required time, asked if the council would like to re-appoint her to the DDA.
Motion by Strawser, Seconded by LaFluer, to appoint Myra Mathers to the DDA for a two-year term (expires 2013). Motion passed by Roll Call 6 – 0. Voting YES: Brewer, Harder, LaFluer, Larrance, Mathers and Strawser. Voting NO: None. (Absent: Moore)
COMMITTEE ASSIGNMENTS
President Strawser said that she would delay committee appointments until she received all the information she requested. Trustee Mathers joined Manager Honeysett in urging she appoint a Personnel Committee at the next meeting to deal with some parts of the police contract. Trustee Mathers also asked she appoint a Sewer Ad Hoc Committee. Treasurer Strawser asked President Strawser to consider appointing a Budget Oversight Committee to help with the 2011-2012 Budget. Manager Honeysett voiced concern that additional involvement might hamper production of a draft budget, because he does not have the numbers for the budget yet, especially regarding Revenue Sharing money from the State. The Council was reminded of the Budget Workshop set for Saturday, February 19 th at 10:00AM.
PROFORM CURED-IN-PLACE LINING (UPDATE)
Manager Honeysett said weather has delayed completion of the cured-in-place lining projects. The Council looks forward to seeing what effect cured-in-place lining has on sewer flow once the snow melts.
MNRTF RIVERVIEW PARK GRANTS
Manager Honeysett said he is still waiting for final approval of the Riverview Park Improvement projects grants for the Life-Trail and property acquisition.
NEW BUSINESS
RETIREMENT ACCOUNT RESOLUTIONS
In response to questions, Manager Honeysett said that while the Council might consider cuts or removal of the retirement plan as part of budget cuts, the savings would not be substantial enough to warrant such action. He also apologized for the communication failure that resulted in ill-timed actions regarding the changeover of plans.
Motion by LaFluer, Seconded by Larrance, to adopt Resolution No. 11-01 as presented. Motion passed by Roll Call 6 – 0. Voting YES: Brewer, Harder, LaFluer, Larrance, Mathers and Strawser. Voting NO: None. (Absent: Moore)
Resolution No. 11-01
ADOPTING A NEW PROFIT SHARTING PLAN FOR NON-UNION VILLAGE EMPLOYEES
The undersigned authorized representative of Village of Constantine (the Employer) hereby certifies that the following resolutions were duly adopted by the Employer on February 7, 2011 and that such resolutions have not been modified or rescinded as of the date hereof:
RESOLVED , that the form of amended Profit Sharing Plan and Trust effective April 1, 2011, presented to this meeting is hereby approved and adopted and that an authorized representative of the Employer is hereby authorized and directed to execute and deliver to the Administrator of the Plan one or more counterparts of the Plan.
The undersigned further certifies that attached hereto as Exhibits A, B and C, respectively, are true copies of Village of Constantine Profit Sharing Plan as amended and restated, the Summary Plan Description and the Funding Policy and Method which are hereby approved and adopted.
Motion by Mathers, Seconded by LaFluer, to adopt Resolution No. 11-02 as presented. Motion passed by Roll Call 6 – 0. Voting YES: Brewer, Harder, LaFluer, Larrance, Mathers and Strawser. Voting NO: None. (Absent: Moore)
Resolution No. 11-02
RESOLUTION TO APPOINT THE TRUSTEE FOR THE NON-UNION EMPLOYEE
PROFIT SHARING PLAN
The undersigned Officer of Village of Constantine (the Corporation) hereby certifies that the following resolutions were duly adopted by the board of directors of the Corporation on February 7, 2011, and that such resolutions have not been modified or rescinded as of the date hereof:
RESOLVED, that Mark Honeysett shall be appointed as trustee of the Plan effective February 7, 2011 and is assigned all the duties and responsibilities associated with such position as outlined in the plan document.
RESOLVED , that effective February 7, 2011, Don Beavers shall be removed as authorized signer with AXA Equitable and Mark Honeysett shall be appointed as successor authorized signer with AXA Equitable as of the date of this Resolution.
2011 CHILI THROW-DOWN
Manager Honeysett reminded the Council of the 2 nd Annual Chili Throw-Down, sponsored by the Downtown Brainstormers.
OTHER
Diana Lammott spoke about the new artwork on display in the meeting room.
ADJOURNMENT
Adjourned meeting at 8:10PM.
Ruth Strawser
Village Clerk
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